Legal Systems streamlines contract signing with Trustmatic

About Legal Systems

Legal Systems is a Czech-based startup, focusing on the automation of complete customized documentation, whether it is documents for law firms, real estate enterprises, and corporate entities. Through their innovative solution, clients can effortlessly generate complex legal documents with speed and precision, eliminating errors. Their solution is used by leading Czech and Slovak companies, start-ups, and law firms.

THE CHALLENGE

Starting in 2018, Legal Systems has been on a mission to digitize law in business and to facilitate legal processes. Early on, the company recognized the critical importance of identity verification in its operations. Identity verification was needed mainly in their contract automation, which involved both the contract signing process and the verification of the identities of the parties involved in the contract. Given the sensitive nature of legal transactions and the potential for substantial financial implications, ensuring precise and secure client onboarding emerged as a top priority. 

The team at Legal Systems had faced pressing challenges that started to limit their company’s growth, such as:

• Limited technical capabilities to develop sophisticated in-house identity verification solutions.

• The necessity to comply with Anti-Money Laundering (AML) regulations, particularly for clients in specific segments.

• The need for seamless integration of an identity verification solution into their existing systems to enhance efficiency.

Like other legal services that aim to stay ahead of the curve, Legal Systems grappled with the challenge of meeting stringent regulatory requirements while striving to deliver a seamless and secure user experience. Their quest for a reliable identity verification solution mirrored their journey towards enhancing operational efficiency and mitigating risks associated with identity fraud.

THE SOLUTION

Legal Systems was in search of reliable ID verification software for their legal processes back in summer 2023: it needed a solution that could help deliver a streamlined user experience, while maintaining compliance with AML regulations. They evaluated various options before selecting Trustmatic. Some of the factors, that led them to partner with Trustmatic, were:

• A robust public API, promising effortless integration into Legal Systems' framework.

• Consistent superiority in authenticating local IDs, outstripping alternative solutions.

• A personal recommendation from another client from Czechia, an employee background screening company.

“All these factors affirmed Trustmatic's position during the evaluation phase,” adds Karel Hanus from Legal Systems.

Legal Systems meticulously scrutinized potential providers to ensure alignment with their objectives. Trustmatic emerged as the clear frontrunner, offering the technological prowess and authentication capabilities necessary to meet Legal Systems' stringent requirements.

The Implementation

According to Legal Systems, the implementation process of Trustmatic's identity verification solution was smooth and efficient. Legal Systems leveraged Trustmatic's comprehensive API documentation, utilizing it as a guide to seamlessly integrate the solution into their application. Throughout the implementation journey, the Trustmatic team proved instrumental, offering invaluable support every step of the way. 

Legal Systems gained access to an unlimited DEMO account, a feature not commonly provided by other providers. This offering facilitated thorough testing and validation, empowering Legal Systems to fine-tune the integration to meet their specific needs with confidence.

THE RESULTS

Adopting Trustmatic's identity verification solution has yielded significant benefits for Legal Systems. The Czech-based startup now experiences enhanced efficiency and accuracy in client onboarding processes, which is crucial for the confidentiality and security of legal activities. That goes hand in hand with compliance with AML regulations, ensuring the prevention of fraud and identity theft.

A seamless user experience now characterizes interactions for both internal users and external parties engaged in the identity verification process, enhancing overall satisfaction and efficiency across the board.

Furthermore, the adoption of AI-powered technology has streamlined document workflows, ushering in a new era of faster and more cost-effective document automation. This innovation has not only expedited processes but has also empowered Legal Systems to leverage their resources more effectively.

Karel Hanus, CEO & Founder of Legal Systems, envisions a transformative future for identity verification solutions within legal firms. He asserts, “Currently, many firms still rely on traditional WORD templates stored on shared clouds, which is a super ineffective way of managing company know-how and data. With AI technology, companies will increasingly find it easier to revolutionize their document workflows.”

The partnership with Trustmatic has not only addressed immediate challenges but has also positioned Legal Systems at the forefront of innovation, poised to capitalize on the transformative potential of AI-driven solutions in the legal sector.

Read about our other client, SCAUT,  on how we helped them reduce fraud attacks in employee background checks. Or how we helped them discover a gang of hackers targeting IT companies with deepfakes.